Data protection

We are thrilled that you are visiting our website, and would like to thank you for your interest in our company.
For us, data protection is more than just a legal requirement; it is an important instrument for increasing transparency as we handle your personal data on a daily basis. Protecting your personal data (hereafter referred to simply as ‘data’) is very important to us. In the following, we would like to provide you with extensive information on the data we will collect as you visit our website and use the services we have on offer there, and how this data is processed or used by us, as well as the technical and administrative protective measures that we have put in place.

Data processing controller

The controller, as defined in Art. 4 Paragraph 7 GDPR is Timotrans International GmbH & Co. KG, see also our Legal Notice.

Data protection officer

Niels Kill
c/o Althammer & Kill GmbH & Co. KG
Neuer Zollhof 3
40221 Düsseldorf
E-Mail: datenschutz@timotrans.de

Collection and use of your data

The scope and type of data collection depends on whether you are visiting our internet presence to find information or are making use of our services. In the event that we use third party service providers for individual functions we provide, we will inform you in detail in regards to the relevant process. We will also provide information on our criteria for determining how long we keep your saved data. Provision of your data to other third parties will otherwise only take place when required by law.

Informational use

For informational use of our websites, we collect only that personal data that is automatically provided to us by your internet browser, such as:

  • IP-address
  • Date and time of the request
  • Time zone different to Greenwich Mean Time (GMT)
  • Request contents (specific page)
  • The amount of data transferred and access status in each case (file transferred, file not found etc.)
  • Website from which the request was made
  • Browser type / version / language
  • Operating system and its interface
  • Language and version of browser software

The data listed above is required for technical reasons, so that we can show you our website and guarantee stability and security.

Contact form

On various subpages, you can get in touch with us using the contact form Contact. The information collected using the contact form (title, surname, first name, company, telephone number, street, e-mail address, postcode, location, country), and your message, will be used solely for the purpose of answering your question. Once we are done processing your request, the information will be deleted. Data will also be saved as part of the legally required archiving of e-mail communication (e-mails are business and commerce letters), for a maximum of 10 years after being sent. However, we will save your information in the event that you sign a contract with us after getting in touch. In this case, data processing is required to fulfil the contract or to implement measures required in advance of contractual duties. Your data will be deleted when your saved data is no longer required to fulfil the contract, unless legal archiving duties require us to save it for longer.
Provision of your data to other third parties will only take place when required by law.

Contacting our employees via e-mail

You can get in touch with us by sending us an e-mail. E-mails can be sent, for example, to info@timotrans.de or to our employee’s personalised e-mail addresses. The data we receive when you send us an e-mail (for example: your name, your e-mail address and your message itself) is used solely for the purpose of processing your request. Once we are done processing your request, the information will be deleted. Data will also be saved as part of the legally required archiving of e-mail communication (e-mails are business and commerce letters), for a maximum of 10 years after being sent. However, we will save your information in the event that you sign a contract with us after getting in touch. In this case, data processing is required to fulfil the contract or to implement measures required in advance of contractual duties. Your data will be deleted when your saved data is no longer required to fulfil the contract, unless legal archiving duties require us to save it for longer. Provision of your data to other third parties will only take place when required by law. When communicating by e-mail, we cannot guarantee complete data security. We thus recommend that you send information you wish to keep confidential by post.

Applications / job adverts

You will find job adverts on various subpages. Timotrans International GmbH & Co. KG is dedicated to ensuring that your data has the highest possible protection when you are applying for a job with us. All personal data that we collect and process as part of a job application is protected using technical and organisational measures from unauthorised access and manipulation. Nonetheless, we cannot guarantee complete data security when you apply for a job using e-mail. In particular because you will likely send your application material to us via an unencrypted e-mail. We thus recommend that you send information you wish to keep confidential by post. As soon as the application process for a particular job is complete, we will delete the applicants data.

Use of cookies

As a responsible company, we generally refrain from storing cookies from third-party providers and do not use essential cookies ourselves. Currently, the following data is stored.

  •     Name: Elementor
  •     Storage location: Session Storage, Local Storage
  •     Storage duration: Used only in the current session
  •     Usage: Stores session status and pages viewed.
 

Server Log Data

We do not use external tracking solutions to protect the data of our visitors and customers as best as possible. However, we do store the following data for important reasons.

  • Name: Server Log
  • Storage location: Web server, hosting provider IONOS SE
  • Storage period: 8 weeks
  • Data: See below “Informational use”
  • Usage: Defense against and detection of immediate threats, tracking of possible compromises of the server, investigations of program and system errors, analysis of the traffic load of the server.

The server log files are stored securely at our hosting provider:

IONOS SE
Elgendorfer Str. 57
56410 Montabaur

There is a contract for order processing (Art. 28 DS-GVO)
 

Social Media Links

Within our website, there are links to various social media platforms within their relevant logos. These are not social media plugins, but instead simply a link to our presence on these platforms. If you click on one of these links, in general, your IP address will be transferred to the operators of the various platforms. If you make use of one of these services and are logged in with your specific account, it may be the case that the operator of the social media platform will record information on your web surfing behaviour. Transfer of your IP address to the operator of the websites in question is required from a technical standpoint and applies to all websites.

Our website is currently linked to our Facebook, Twitter, Xing, LinkedIn, YouTube and Instagram accounts.

Processing your personal data in countries outside of the EU and the EEA

Your personal data will not be processed in countries outside of the European Union or the European Economic Area.

Legal basis for processing data

Here you can find a summary of the data protection laws used as a basis for processing your data.

Informational use

Processing the data which is automatically provided to us by your browser is a legitimate interest in order to show you the website at all.

  • Art. 6 Paragraph 1(f)) General Data Protection Regulation (GDPR)

Contact form

Processing is required for fulfilling a contract in which the relevant person is a contracting party, or for carrying out measures required in advance of contractual duties arising from the request made by the relevant person.

  • Art. 6 Paragraph 1(b)) General Data Protection Regulation (GDPR)

Applications

Processing your data as part of the application process is permissible in order to make a decision on an employment relationship.

  • Section 26 German Federal Data Protection Act (BDSG)

Due to our corporate structure, which consists of several individual companies (corporate group) we may transfer your application on your behalf to the subsidiary company responsible for the position in question, which is in your interests.

  • Art. 6 Paragraph 1(f)) GDPR

If, after the application process is complete, the data may be required for prosecution, then data processing for legitimate interests may take place in accordance with Art. 6 Paragraph 1(f) GDPR. Our interest is then in enforcing or rejecting claims.

Web analysis, use based online advertising and embedding of external services

For purposes of advertising, market research or appropriate website design, we analyse the user behaviour of our users for our own interests.

  • Art. 6 Paragraph 1(f)) GDPR

This legal basis applies to Google Analytics.

Your rights: Information, correction, deletion, limitation

You have, at any time, the right to receive information free of charge about your saved personal data, as well as a right to correct or delete the data, or limit processing of said data or object to processing of said data, as well as a right to view your data in the event that the relevant data protection requirements have been met. If you have questions regarding your rights, you can contact us at any time or e-mail our external data protection officer (see above for contact information). At the same time, you also have the right to lodge a complaint with the regulatory body responsible for our company. This is the North-Rhine Westfalia State Data Protection and Freedom-of-Information Officer: https://www.ldi.nrw.de/metanavi_Kontakt/index.php In the event that you provide permission for specific data processing, you can cancel said permission at any time. In the event that you provide permission for specific data processing, you can cancel said permission at any time. In general, we only require permission in specific cases, e.g. for sending our newsletter.

Data security

We also use technical and organisational security measures to protect accrued or collected personal data, in particular against chance or deliberate manipulation, loss, destruction or attack from unauthorised parties. Our security measures are constantly being improved in line with technological developments. Transfer of your personal data via the contact form is encrypted using SSL technology (https) in order to prevent access from unauthorised third parties.

Data protection info of the freight forwarder regarding Pamyra4You price calculator and online order placement.

This service is currently no longer in use. We are looking into further use.

We use the online platform Pamyra4You to provide you with services such as the price calculator and online order placement on our website. Pamyra4You is an online platform of Pamyra GmbH, Lützner Str. 116, 04177 Leipzig.
The processing of personal data takes place within the framework of an existing agreement on order data processing pursuant to Art. 28 f. DSGVO. For more details, please refer to the relevant sections of the privacy policy of Pamyra4You (https://www.pamyra.de/datenschutz).

The purpose of the processing of personal data by us as the responsible party is the conclusion of transport contracts (freight contract/forwarding contract) or the implementation of related pre-contractual measures. The legal basis for this is Art. 6 para. 1 lit. b DSGVO.

We store personal data only for as long as is necessary to fulfill the processing purposes pursued, unless we are obliged to store it for a longer period in accordance with Art. 6 Para. 1 lit- c DSGVO due to tax and commercial law retention and documentation obligations (§ 147 AO or §§ 238, 257,261 HGB).

Furthermore, we reserve the right to extend the storage period to the relevant statutory limitation periods (§§ 195 ff. BGB) in accordance with Art. 6 Para. 1 lit. DSGVO in order to safeguard our legitimate interests in the enforcement of or defense against civil law claims. In these cases, the data will continue to be stored by us for these purposes only, but will not be processed in any other way and will be deleted after the statutory retention or limitation periods have expired.”